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Privacy Policy

Last updated: 19 June 2025

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Welcome to Uys Inc. We respect your privacy and take the protection of personal information seriously. This Privacy Policy outlines how we collect, use, share, and store your personal data in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”).

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By using our services or providing us with your personal information, you agree to the terms of this policy.

1. Who This Policy Applies To

This policy applies to all external parties with whom we interact, including but not limited to:

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  • Individual clients and prospective clients

  • Business partners and service providers

  • Visitors to our website, social media, or physical offices

  • Users of our legal, conveyancing, and notarial services

2. What Personal Information We Collect

We may collect the following types of personal information:

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  • Full name, contact details (email, phone number, address)

  • Identification documents (ID or passport)

  • Financial and banking information

  • Property-related information

  • Correspondence and communications

  • Any other information required to fulfil our legal mandate

3. How We Collect Information

We collect your personal information through:

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  • Direct contact (in-person, phone, email, web forms)

  • Use of our website or digital platforms

  • Subscriptions to our newsletters or legal updates

  • Third-party sources (e.g., public registries, law enforcement, estate agents, databases)

4. Purpose of Processing Personal Information

We collect and process personal information to:

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  • Fulfil our legal, conveyancing, and notarial mandates

  • Comply with legal obligations (e.g., FIC, SARS, deeds office)

  • Manage relationships with clients, partners, and service providers

  • Conduct due diligence, verify identity, and detect fraud

  • Communicate with you about updates, events, and services

  • Improve our services and operational efficiency

  • Recruit staff and candidate attorneys

5. Sharing of Personal Information

We may share your personal information with:

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  • Third-party service providers (e.g., Deeds Office, SARS, municipalities)

  • Our IT, communication, and software providers  

  • Law enforcement and regulatory authorities as required by law

  • Our affiliates, consultants, and legal partners

  • International operators, provided adequate safeguards are in place

 

We ensure all third-party operators are contractually bound to protect your information.

6. Data Accuracy and Minimisation

You are responsible for ensuring that the personal information you provide is accurate and up to date.

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We only process the minimum amount of data required for the purpose for which it was collected.

7. Your Rights Under POPIA

You have the right to:

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  • Request access to the personal information we hold about you

  • Correct or update your personal information

  • Object to or limit the processing of your data

  • Request deletion of your personal data (subject to legal retention requirements)

  • Unsubscribe from communications at any time.

 

Please send such requests to: jorisa.uys@uysincorporated.co.za

8. Security of Your Personal Information

We implement appropriate technical and organisational measures to secure your data.

 

This includes:

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  • Encrypted communication channels

  • Secure data storage and access control

  • Regular security assessments

 

However, please note that data transmission over the internet is not entirely secure. We cannot guarantee absolute security but will take all reasonable precautions.

9. Data Breach Protocol

In the event of a data breach:

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  • We will investigate and contain the breach immediately

  • Notify affected individuals and the Information Regulator if necessary

  • Take steps to mitigate any damage or loss.

10. Retention of Information

We retain personal information only for as long as required by law or for the purpose for which it was collected.

11. Transfer of Data Outside South Africa

We may transfer personal information to jurisdictions outside of South Africa, provided:

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  • The recipient country has adequate data protection laws

  • The recipient operator or service provider is contractually bound to POPIA standards

12. Contact Us

For questions, complaints, or to exercise your rights under POPIA, contact:

 

Uys Inc.
Email: jorisa.uys@uysincorporated.co.za
Phone: 072 878 6968
Website: https://www.uysincorporated.co.za/

13. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website (this page). Please review it periodically.

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